Industry
Paint manufacturing
Company
Royal Paints
Location
Kenya
Established
2016
About Royal Paints:
Royal Paint is a leading Kenyan manufacturer and distributor of high-quality decorative and architectural coatings. With a team of industry experts and state-of-the-art manufacturing processes, Royal Paint delivers products that meet stringent performance standards while prioritising environmental safety.
Certified to comply with Kenyan standards, Royal Paint offers a diverse range of solutions for any coating project. Trusted by customers for reliability and excellence, Royal Paint is your partner for success in coating surfaces.
"Through the successful implementation of Odoo, Royal Paints overcame operational challenges and achieved significant improvements in efficiency, profitability, and competitiveness."
Royal Paints Management,
Kenya – Paint Manufacturing Industry
Type of Project
Manual Operations
Odoo ERP
Odoo Implementation Overview
- Services offered:
- ERP solution, Odoo Implementation, Odoo customisation, Odoo support, Odoo migration, Odoo development, Odoo Training & Server Hosting
- Odoo applications used:
- Sales, Purchase, Inventory, Manufacturing, Invoicing
- Other applications (integrations):
- Google Maps
- Hosting and edition:
- Local Hosting, Odoo 15 Community
Key Challenges Faced
Manual Processes
Royal Paints heavily relied on manual processes and Excel spreadsheets for data management, leading to inefficiencies and errors.
Costing Calculations
The absence of a robust system made it challenging for the company to calculate costing accurately for manufacturing orders, impacting profitability.
Quality Control
Lack of tools for quality control hindered Royal Paints' ability to ensure consistent product quality and meet industry standards.
Inventory Management
Inadequate inventory management systems resulted in difficulties in tracking raw materials and finished products, leading to stockouts and overstock situations.
Limited Visibility
Fragmented systems and manual processes restricted the company's visibility into day-to-day operations and hindered strategic decision-making.
Salesman tracking
Managing the sales team for Royal Paints involved regular visits to the market to collect orders, but monitoring and controlling their activities posed a challenge. Instances occurred where sales representatives engaged in personal tasks during working hours, falsely representing themselves as being in the market. This behaviour adversely affected productivity.
Solutions Offered
To address these challenges, we have provided customized solutions through Odoo to meet specific requirements.
Automation of Manual Processes:
- + With Odoo, Royal Paints transitioned from manual data management and Excel spreadsheets to automated processes. Odoo's integrated modules streamlined workflows, reducing inefficiencies and errors.
- + Implemented Odoo's Sales, Purchase, Inventory, and Manufacturing modules to automate various aspects of the business, from order processing to inventory management.
Advanced Costing Calculations:
- + Odoo's robust costing features addressed Royal Paints' challenges in accurate costing for manufacturing orders. Customised Odoo modules provided precise costing calculations, including direct and indirect costs, ensuring profitability analysis for each production order.
- + Leveraged Odoo's accounting integration to seamlessly integrate costing data into financial reports for comprehensive analysis.
Enhanced Quality Control:
- + Odoo's Quality module was customised to meet Royal Paints' quality control requirements. This module facilitated comprehensive quality inspections at various stages of production, ensuring consistent product quality and compliance with industry standards.
- + Integrated quality control checkpoints within manufacturing processes to monitor and maintain product integrity throughout the production cycle.
Streamlined Inventory Management:
- + Odoo's Inventory module offered advanced inventory management functionalities, addressing Royal Paints' challenges in tracking raw materials and finished products.
- + Implemented barcode scanning for efficient inventory tracking and real-time stock updates, minimising stockouts and overstock situations.
Improved Visibility and Control:
- + Odoo's integrated platform provided Royal Paints with centralised visibility into day-to-day operations, overcoming the limitations of fragmented systems.
- + Customised Odoo dashboards and reporting tools provided real-time insights into key performance metrics, enabling informed decision-making and strategic planning.
- + Utilised Odoo's CRM module for effective sales team tracking, enabling managers to monitor sales activities, track performance metrics, and ensure accountability.
Sales Team Monitoring and Control:
- + Provided a Mobile App to monitor sales team activities effectively. Implemented geolocation tracking and activity logging functionalities to track sales representatives' movements and tasks during working hours.
- + Integrated Odoo's HR module to manage attendance and productivity, ensuring that sales team members are engaged in productive activities while in the field.
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Key Outcomes & Success Metrics
20%
Faster customer response times with real-time production/dispatch updates.
15%
Reduction in planning errors via integrated project-resource modules.
25%
Increase in monthly quotations processed through automation.
Impact created
Through our customized Odoo implementation services, we deliver solutions that enhance operational efficiency, provide advanced data analytics, and support more informed decision-making.
- The implementation of Odoo streamlined Royal Paints' day-to-day operations, reducing manual effort and errors, and enabling seamless collaboration across departments.
- With enhanced reporting and analytics capabilities, Royal Paints gained deeper insights into their business performance, facilitating better decision-making and strategic planning.
- Odoo's costing solutions enabled Royal Paints to calculate manufacturing order costs accurately, leading to improved profitability and cost management.
- By consolidating their operations onto a single platform, Royal Paints achieved greater visibility and control over their business processes, fostering collaboration and driving growth.
- using Salesman tracking application, it boosted salesman productivity and tracking and monitoring became easy
After Implementation – What’s Next?
Implementing ERP is just the beginning. Here’s how Softhealer continues to support your business:
User Training & Onboarding
Ensure your team is fully trained to use Odoo smoothly.
Continuous Optimization
Analyze system usage and fine-tune workflows for better performance.
Support & Maintenance
Handle issues, updates, and enhancements to keep your ERP running smoothly.
Scalability & Growth
Add new modules or integrations as your business expands.
