Vehicle Rental Management System
Whether you manage a small fleet or a large rental agency, our system can do it all. It handles bookings, tracking, billing, customer management, and more.
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“The real-time updates and automated billing saved us countless hours. Our operations are smoother, and revenue has noticeably increased.”
- Priyen Doshi
What is the Vehicle Rental Management System?
It helps rental businesses keep track of vehicle availability, payments, and performance reports. This system has a clean interface and strong features.
It provides real-time data, which helps reduce errors. It also saves time and boosts customer satisfaction.
Core Modules & Features
- Real-time booking system with kanban view
- Dynamic pricing options for weekends, holidays, or long-term rentals
- SMS & email notifications for bookings, cancellations, and reminders
- Check vehicle availability with date and time filters.
- Centralized dashboard to manage your entire fleet
- Track vehicle status: available, booked, under maintenance, etc.
- Assign and unassign vehicles quickly
- Upload registration, insurance, pollution documents, and get expiry reminders
- Monitor live locations of your vehicles
- View route history and optimize driving behavior
- Protect your assets from misuse or unauthorized trips
- Multiple payment methods: cash, card, digital wallets
- Auto-generate invoices based on rental duration and pricing rules
- Tax calculation based on country or region
- Generate receipts and share via email or WhatsApp
- Create detailed profiles for customers and drivers
- Upload documents (license, ID, insurance, etc.)
- Track booking history, complaints, and ratings
- Assign vehicles to specific drivers with time/distance tracking
- Daily, weekly, monthly rental summaries
- Earnings and revenue reports
- Most rented vehicles, busiest times, top customers
- Export reports in Excel, PDF, and more
- Manage multiple rental offices or locations in one platform
- Role-based access for managers and staff per location
- Centralized data with branch-wise segregation
- Real-time booking system with kanban view
- Dynamic pricing options for weekends, holidays, or long-term rentals
- SMS & email notifications for bookings, cancellations, and reminders
- Check vehicle availability with date and time filters.
- Centralized dashboard to manage your entire fleet
- Track vehicle status: available, booked, under maintenance, etc.
- Assign and unassign vehicles quickly
- Upload registration, insurance, pollution documents, and get expiry reminders
- Monitor live locations of your vehicles
- View route history and optimize driving behavior
- Protect your assets from misuse or unauthorized trips
- Create detailed profiles for customers and drivers
- Upload documents (license, ID, insurance, etc.)
- Track booking history, complaints, and ratings
- Assign vehicles to specific drivers with time/distance tracking
- Create detailed profiles for customers and drivers
- Upload documents (license, ID, insurance, etc.)
- Track booking history, complaints, and ratings
- Assign vehicles to specific drivers with time/distance tracking
- Daily, weekly, monthly rental summaries
- Earnings and revenue reports
- Most rented vehicles, busiest times, top customers
- Export reports in Excel, PDF, and more
- Manage multiple rental offices or locations in one platform
- Role-based access for managers and staff per location
- Centralized data with branch-wise segregation
Designed for UAE, Saudi Arabia & Global Markets
Our system is fully adaptable to local regulations and business practices.
VAT and regional tax compliance
Arabic and English support (multi-language-ready)
Integration with local payment gateways like PayTabs, HyperPay.
Right-to-left (RTL) layout for Arabic users
Benefits You Can’t Ignore
Save hours of manual work every week
Improve customer experience with faster service
Avoid double bookings and manual errors
Get a complete overview of your rental business in one place
Increase bookings through a digital, user-friendly interface
Access the system from mobile, tablet, or desktop – anytime, anywhere
Your Data is Safe with Us
Softhealer’s Vehicle Rental System is built on secure cloud architecture with.
Daily backups
SSL encryption
GDPR-compliant data privacy
99.9% uptime guarantee
Who Can Use This System?
Car rental agencies
Bike and scooter rental businesses
Truck and heavy equipment rental companies
Limousine & chauffeur service providers
Tour operators and airport transfer companies
Ready to Take Your Rental Business to the Next Level?
Don't let old systems hold you back. Switch to Softhealer's Vehicle Rental Management System and change how you work.